Governing documents and tools

Elkem has dedicated governing documents and a number of tools to ensure that our organisation understands our priorities and requirements in the areas of sustainability and social responsibility.

Everyone in Elkem are enabled to comply these policies and tools. Moreover, we report on our sustainability efforts annually, documenting activities and results.

Elkem Business System (EBS)

Elkem Business System (EBS) is the fundament for how the organisation works to reach our goals, and to achieve continuous improvement in all parts of the value chain. One important principle in EBS is to eliminate waste through utilising raw materials and energy. All to secure a sustainable future for the company.

Elkem's EHS management system (FOKUS)

‘Focus’ is Elkem’s programme for environment, health and safety in the workplace.

Elkem works systematically to achieve our vision of zero injuries and occupational illnesses.

Reports are prepared for each business area every month. The reports include an overview of undesired incidents and near-accidents, as well as lessons to prevent similar incidents in the future.

General policy

Elkem’s General policy sets out the main objectives of the company and the overall principles for how Elkem and its employees shall conduct their work.

Elkem policy for corporate social responsibility (CSR)

Elkem’s policy for maintaining our social responsibility describes the overarching requirements related to the work on social responsibility, areas of responsibility within the organisation and routines for ensuring compliance.

The principles described in “Principles for social responsibility” provide an overview of what Elkem emphasises in connection with safeguarding basic human rights, the employees’ rights as workers, environmental concerns, a sustainable exploitation of natural resources and business integrity.

Download our policy for corporate social responsibility here.


Code of conduct

Elkem’s Code of conduct apply to all Elkem employees.

The guidelines include topics such as each employee’s responsibility for

  • ensuring that Elkem maintains a high EHS standard
  • ensuring that discrimination and harassment do not occur
  • prohibition on corrupt actions
  • the management of confidential information
  • compliance with competition rules
  • accuracy in public reporting

A basic principle is that all employees shall comply with and respect laws wherever they are. All Elkem employees must sign the Code of conduct.

Download our Code of conduct here.


Modern slavery act

Elkem welcomes the requirements of section number 54 of the Modern slavery act. Elkem reports annually on the steps taken yearly to ensure that slavery and human trafficking are not occurring in our business nor in our supply chains.

This is Elkem's first public statement addressing the requirements of the new Modern Slavery Act. However, respect for human rights, including the prohibition of forced labour and slavery, has for many years been included in key policy documents that apply group wide. Elkem is signatory to UN Global Compact.

Download our Modern slavery act statement here.


Whistle blowing

Elkem has an internal notification service that employees can use to note their concerns about possible breaches of Elkem’s ethical guidelines or other possible unethical or illegal actions.

 
Anti-corruption policy

Corruption prevents economic development, distorts competition and undermines both the rule of law and democratic processes. Elkem does not permit or tolerate engagement in any form of corruption.

The anti-corruption policy defines various forms of corruption and explains how it must be avoided. The policy is coupled with an obligatory e-learning course which helps key personnel detect and avoid situations that may be problematic and illegal.


Competition law compliance policy

It is Elkem’s general policy to compete vigorously and fairly in full compliance with the relevant laws and regulations applicable to our business. Competition law prohibits certain types of anti-competitive conduct.

Absolute compliance with the Competition law is expected of all Elkem employees.

The Competition law compliance policy describes conduct that will or can break the rules in the Competition law.


Elkem’s risk management instruction

Elkem’s risk management instructions emphasises all types of risk that can affect the business. The purpose of the instructions is to ensure a systematic approach to risk management within Elkem.

Risk management shall ensure that the risks which are relevant to Elkem’s goals are surveyed, analysed and handled at an early stage, and in a systematic and cost-efficient manner.

Elkem’s experience indicates that investment in proactive risk-reducing measure carries lower costs than reacting retroactively.


Elkem's supplier requirements

Elkem’s supplier requirements impose requirements on risk-exposed suppliers regarding human rights and responsible environmental management. Elkem’s standard procurement contracts refer to Elkem’s principles for social responsibility as a requirement for signing contracts.

Elkem provides training and implements supplier audits, and continuously work with ensuring full compliance throughout the value chain for bulk goods on the world market.


Elkem's tax strategy

Elkem is fully committed to complying with tax laws in each jurisdiction in which we operate.

Our approach to tax is based on transparency. Elkem cooperate closely with tax authorities to ensure full compliance.

Elkem’s tax strategy is outlined below in accordance with our duty under Schedule 19 of the Finance Act 2016. You can read more about our approach to tax here.


Elkem invoicing information

Here you find Elkem's invoice rules and a list of invoice addresses.

Please use one of the following two methods when sending invoices to Elkem:


ELECTRONIC (EDI)

Elkem is registered in ELMA/Peppol and can therefore receive invoices electronically. This is our preferred method for reception of invoices.


E-MAIL

Elkem can receive invoices by e-mail.
Please use PDF format with only one invoice, and attachments if required, per PDF

* If no other option is available, invoices can be sent by post

See the table Elkem Entities for EDI-addresses and e-mail addresses.


What is EDI?

EDI (Electronic Data Interchange) is an electronic exchange of business documents. There are several EDI standards in use today, including EHF, ANSI, EDIFACT and ebXML – whereas EHF (Elektronisk HandelsFormat) is the most common in Norway. Elkem can receive all types of EDI standards.


Invoice requirements

Please note that invoices must contain a reference person (first- and surname) or a purchase order number.

Shipments ordered via KSD must state the corresponding shipment number (SHPxxxxxxx-x) on the invoice.

When sending invoices electronically, please state the purchase order number with numbers only (exclude PO in front of the number).

Furthermore, it’s important to always include:

  • Invoice number
  • Invoice date
  • Due date
  • Bank information ◦Account number/IBAN, SWIFT, account holder, bank address.
  • Buyer’s VAT registration number
  • Invoice amount
  • VAT amount (if any)
  • Currency
  • Country of origin and delivery
  • Specification of goods or services
  • Your company name, address and VAT registration number

Incomplete or incorrect invoices will be returned to sender.